What is Actor AI?
ActorDo is a privacy‑focused AI assistant designed to manage email and calendar tasks. They label and draft emails, automate follow‑ups, extract to‑dos and create daily agendas, giving you one place to handle your messages and appointments.
Why look for Actor AI alternatives?
Actor AI has limitations such as a lack of flexibility in training the AI on additional information and no ability to connect external datasources. Additionally, the AI is not well-trained on your email history, resulting in generic responses that often require significant rewriting. Considering these factors, exploring alternatives can lead to better efficiency in managing your email tasks.
1. Untyped
Untyped is an AI assistant that connects to Gmail or Outlook and generates draft replies for incoming emails. It analyzes your past emails to learn your writing style and creates responses that match your tone. It prepares drafts automatically when new messages arrive, allowing you to review and send them quickly. Untyped also supports inbox organization through labeling, categorization, and workflow features.
Pros
- 5 minute setup to work directly in Gmail & Outlook with simple pricing at 15 usd per month.
- Trains itself automatically on your entire email history and keeps learning afterwards.
- Scores exceptional on drafting replies exactly in your tone of voice.
- Very flexible to manually add data and with possibilities to connect external datasources.
Cons
- No possibility to transcribe meetings.
- Is not compatible with IMAP so it can only be of use when you use either Gmail or Outlook / Microsoft 365.
When to choose Untyped over Actor AI?
Choosing Untyped is beneficial as it learns from your entire email history efficiently, producing replies that match your voice immediately. In contrast, Actor AI's inflexibility means it struggles to adapt and personalize responses adequately. With Untyped, you get a better automated email handling experience without the constraints of Actor AI.
2. Gemini
Gemini in Gmail is Google’s built-in AI assistant for email creation and management. It supports drafting messages, rewriting text, summarizing long threads, creating structured responses, and generating content based on prompts. It operates within Gmail and leverages Google Workspace data to produce context-relevant output.
Pros
- Seemless integration with Gmail, making it easy to integrate.
- Can also be used to summarize received emails.
Cons
- Is not trained on your history accurately and scores relatively low at drafting replies according to actual previous conversations. Drafts generic replies instead.
- It's hard to get AI to respond in your own tone of voice.
- Requires you to use Gmail natively.
When to choose Gemini over Actor AI?
Gemini is preferable when you need seamless integration with Gmail and basic email tasks. However, its generic responses and lack of personalization highlight the limitations that Actor AI also faces. If you seek consistent context-aware output, Gemini may fall short compared to alternatives like Untyped.
3. Copilot
Copilot in Outlook is an AI assistant integrated into Microsoft 365. It helps with drafting emails, summarizing threads, generating replies, organizing information from your inbox, and handling routine communication tasks. It works directly inside Outlook and uses data from Microsoft 365 to provide context-aware suggestions.
Pros
- Seemless integration with Outlook.
- Brings other features like AI summarizations.
Cons
- It's a reactive assistant rather than an autonomous agent that decides itself whether or not it will draft a reply.
- Doesn't directly use your email history when drafting replies, rather using generic models.
- Requires you to use Outlook natively.
When to choose Copilot over Actor AI?
Copilot is a suitable choice if you're looking for basic email drafting and summarization within Outlook. Although it can help organize your inbox, it relies on generic models for replies and does not personalize based on your email history, similar to Actor AI's limitations. Thus, if individual email management is essential, Copilot may not suffice.
4. Superhuman
Superhuman is a productivity suite built around an AI‑native email app that helps teams move through their inboxes faster while staying perfectly coordinated. They triage incoming messages with a split inbox to surface what matters, draft replies that sound like you and can even send on your behalf, and remind you to follow up on time. They let you share and comment on live email threads with teammates, automate repetitive responses with Snippets an use instant replies.
Pros
- Superhuman has got a calendar integration.
- With Superhuman, you can connect social media channels for insights.
Cons
- It's yet another new complicated tool: Superhuman doesn't work in Gmail or Outlook and forces you to learn a new interface that breaks current workflows.
- There is no flexibility to train the AI tools within Superhuman on additional information.
- Starts at 40 usd per month if you need basic features like AI drafting, without a free trial.
When to choose Superhuman over Actor AI?
Consider Superhuman if you're willing to learn a new interface and require advanced email management features. However, its lack of flexibility in training AI and higher cost compared to Actor AI can be significant drawbacks. Therefore, if efficient training and cost-effectiveness are priorities, reconsidering the alternatives is advisable.
5. Shortwave
Shortwave is an AI‑powered email client designed to automate your inbox and workflow. They use advanced AI to organize and prioritize emails, filter and label messages using plain‑English scripts,. They offer AI search that can analyze your team’s emails and attachments for answers, smart autocomplete suggestions, and scheduling tools that check availability and create calendar events.
Pros
- Clean, intuïtive custom interface.
- Affordable pricing.
Cons
- AI replies lack personalization and don't match your tone of voice.
- It's yet another new complicated tool: Shortwave doesn't work in Gmail or Outlook and forces you to learn a new interface that breaks current workflows.
- Works only in combination with Gmail.
When to choose Shortwave over Actor AI?
You might opt for Shortwave for its advanced organizational features and intuitive interface. However, like Actor AI, it lacks personalization, which can affect the quality of replies. If a seamless and tailored email experience is needed, looking beyond both options is wise.
Conclusion about making the switch
Switching from Actor AI to alternatives like Untyped can greatly enhance the efficiency and personalization of your email management. Untyped offers a unique ability to adapt and learn continuously from your history, which is crucial for effective communication. Given the limitations of Actor AI, particularly in adaptability and generic responses, making the switch is a sensible choice.
Actor AI FAQ:
What is Actor AI?
ActorDo is a privacy-focused AI assistant designed to manage email and calendar tasks. It provides features like labeling, drafting emails, and automating follow-ups while integrating with your calendar for scheduling. However, its effectiveness may be diminished due to limitations in training and personalization.
How much does Actor AI cost?
Actor AI offers three primary plans. The free plan gives users a single connected account with limited features and a capped number of processed emails each week. A Premium plan for individuals costs $15 per month and includes additional benefits like custom filters, encryption, and extra email allowances, while a Business plan at $25 per month adds team-focused features and higher usage limits.
How to improve the AI answers in Actor AI?
Improving AI responses in Actor AI is challenging because it lacks the ability to learn from your specific information and email history effectively. This limitation makes it difficult to get responses that genuinely reflect your communication style. Considering alternatives that offer better flexibility and data integration could lead to more accurate and personalized replies.
What is the best Actor AI alternative?
The best alternative to Actor AI would be Untyped, as it excels in learning from your entire email history and translating that into highly personalized draft replies. Unlike Actor AI, Untyped allows connections to external datasources, enhancing its adaptability and responsiveness. Thus, for businesses seeking precision in email management, Untyped stands out as a superior choice.
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