What is HeyHelp AI?
HeyHelp AI is an assistant that lives inside Gmail help you drafting emails, sorting your inbox and handling follow‑ups and scheduling. They automatically tag and archive emails, filter out spam and promotions, and generate replies so you can just review and send. It can also integrate with your calendar to draft events, and can connect with your CRM and other tools.
Why look for HeyHelp AI alternatives?
While HeyHelp AI offers seamless Gmail integration and affordability, its lack of personalization and rigidity in training options can be limiting. Alternatives like Untyped, Gemini, and Copilot can provide greater flexibility and adaptability. These alternatives not only foster a more personalized email experience but also allow for enhanced learning from your unique email history.
1. Untyped
Untyped is an AI assistant that connects to Gmail or Outlook and generates draft replies for incoming emails. It analyzes your past emails to learn your writing style and creates responses that match your tone. It prepares drafts automatically when new messages arrive, allowing you to review and send them quickly. Untyped also supports inbox organization through labeling, categorization, and workflow features.
Pros
- 5 minute setup to work directly in Gmail & Outlook with simple pricing at 15 usd per month.
- Trains itself automatically on your entire email history and keeps learning afterwards.
- Scores exceptional on drafting replies exactly in your tone of voice.
- Very flexible to manually add data and with possibilities to connect external datasources.
Cons
- No possibility to transcribe meetings.
- Is not compatible with IMAP so it can only be of use when you use either Gmail or Outlook / Microsoft 365.
When to choose Untyped over HeyHelp AI?
Choose Untyped if you want an AI that can adapt to your writing style and respond in your tone. It provides ongoing learning from your entire email history, ensuring deeper personalization compared to HeyHelp AI. The simple pricing and quick setup make it an attractive choice for Gmail and Outlook users.
2. Gemini
Gemini in Gmail is Google’s built-in AI assistant for email creation and management. It supports drafting messages, rewriting text, summarizing long threads, creating structured responses, and generating content based on prompts. It operates within Gmail and leverages Google Workspace data to produce context-relevant output.
Pros
- Seemless integration with Gmail, making it easy to integrate.
- Can also be used to summarize received emails.
Cons
- Is not trained on your history accurately and scores relatively low at drafting replies according to actual previous conversations. Drafts generic replies instead.
- It's hard to get AI to respond in your own tone of voice.
- Requires you to use Gmail natively.
When to choose Gemini over HeyHelp AI?
Gemini should be selected when you prefer an AI assistant integrated into Gmail that performs basic drafting and summarization tasks. However, it tends to produce generic replies and lacks personalized touches, which are essential for effective communication. In situations where these traits are crucial, it may not be the best fit compared to HeyHelp AI.
3. Copilot
Copilot in Outlook is an AI assistant integrated into Microsoft 365. It helps with drafting emails, summarizing threads, generating replies, organizing information from your inbox, and handling routine communication tasks. It works directly inside Outlook and uses data from Microsoft 365 to provide context-aware suggestions.
Pros
- Seemless integration with Outlook.
- Brings other features like AI summarizations.
Cons
- It's a reactive assistant rather than an autonomous agent that decides itself whether or not it will draft a reply.
- Doesn't directly use your email history when drafting replies, rather using generic models.
- Requires you to use Outlook natively.
When to choose Copilot over HeyHelp AI?
Opt for Copilot if you are already using Microsoft 365 and require assistance within that environment. Keep in mind that Copilot may offer generic AI-generated replies that do not leverage your email history effectively. If personal tone alignment is a priority, considering other options might be beneficial.
4. Superhuman
Superhuman is a productivity suite built around an AI‑native email app that helps teams move through their inboxes faster while staying perfectly coordinated. They triage incoming messages with a split inbox to surface what matters, draft replies that sound like you and can even send on your behalf, and remind you to follow up on time. They let you share and comment on live email threads with teammates, automate repetitive responses with Snippets an use instant replies.
Pros
- Superhuman has got a calendar integration.
- With Superhuman, you can connect social media channels for insights.
Cons
- It's yet another new complicated tool: Superhuman doesn't work in Gmail or Outlook and forces you to learn a new interface that breaks current workflows.
- There is no flexibility to train the AI tools within Superhuman on additional information.
- Starts at 40 usd per month if you need basic features like AI drafting, without a free trial.
When to choose Superhuman over HeyHelp AI?
Select Superhuman if your team needs a collaborative email platform that enhances productivity and engagement. While it has robust features, it does not integrate with Gmail or Outlook, requiring users to adapt to a new interface. Additionally, the lack of flexibility in training its AI for personal responses can be a drawback.
5. Shortwave
Shortwave is an AI‑powered email client designed to automate your inbox and workflow. They use advanced AI to organize and prioritize emails, filter and label messages using plain‑English scripts,. They offer AI search that can analyze your team’s emails and attachments for answers, smart autocomplete suggestions, and scheduling tools that check availability and create calendar events.
Pros
- Clean, intuïtive custom interface.
- Affordable pricing.
Cons
- AI replies lack personalization and don't match your tone of voice.
- It's yet another new complicated tool: Shortwave doesn't work in Gmail or Outlook and forces you to learn a new interface that breaks current workflows.
- Works only in combination with Gmail.
When to choose Shortwave over HeyHelp AI?
Shortwave is suitable if you need an AI-powered email client that automates organization and prioritization. However, it lacks personalization in replies similar to HeyHelp AI and requires a learning curve due to a new interface. This option may not be ideal if deep customization and a seamless transition from existing workflows are important.
Conclusion about making the switch
Switching from HeyHelp AI to alternatives like Untyped, Gemini, or Copilot can enhance the personalization and adaptability of your email responses. Untyped stands out for its training capabilities and tone matching, making it preferable for users who seek tailored experiences. Utilizing more flexible AI options can lead to improved efficiency and better communication.
HeyHelp AI FAQ:
What is HeyHelp AI?
HeyHelp AI is an assistant that integrates within Gmail to help users draft emails, manage their inbox, and handle scheduling tasks. It automates processes like tagging and archiving messages while also generating replies for user review. The tool is designed to streamline workflows within Gmail but lacks personalization features.
How much does HeyHelp AI cost?
HeyHelp AI has a 7‑day free trial and a single paid tier at $12 per user per month (paid annually), which covers one inbox, AI sorting, tagging and archiving, personalized email drafts, self‑learning, a knowledge base and ongoing updates. This launch price can be locked in permanently, and the company notes it saves $216 each year versus the standard rate. A Custom plan is available for larger teams with bespoke AI assistants (using Gemini, Anthropic or OpenAI models), tailored onboarding and extra roles and security, with pricing set through direct consultation.
How to improve the AI answers in HeyHelp AI?
Improving AI responses in HeyHelp AI is challenging due to its limitations in adapting to individual user needs. The system does not allow for external data sources to enhance performance, which restricts its flexibility. Switching to a more adaptable alternative like Untyped could provide better customization options to influence AI behavior.
What is the best HeyHelp AI alternative?
Based on flexibility and personalization, Untyped is considered the best alternative to HeyHelp AI. It learns from your email history to provide responses that truly reflect your style and voice. This adaptability makes it a strong option for users seeking an AI that genuinely understands their communication preferences.
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